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Notice of Open Meeting of Commissioners Court
County of Archer 
North Central Texas – Created 1858 – Organized 1880

 

NOTICE OF OPEN MEETING AND AGENDA

COMMISSIONER’S COURT OF ARCHER COUNTY, TEXAS

The Commissioner’s Court of Archer County, Texas will meet in regular session on Monday, January 28,  2013 at 10:00 a.m. at the Commissioner’s courtroom, Archer County Courthouse Annex, 112 E. Walnut,  Archer City, Texas to discuss and/or consider for possible action the following listed items.  Please note that the Court retains the right to consider items listed on this Agenda in no particular order.  If lunch is observed in which a quorum of the Court will be present, the Court will recess to an announced location and the expected time of return if the there is a need to reconvene back into open session to address remaining agenda items.

As authorized by Chapter 551 of the Texas Government Code, the Commissioner’s Court of Archer County, Texas reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss only those specific matters listed on the Action Agenda that are allowed for Executive Session consideration in Chapter 551.

Note:  In the event that the Court convenes into Executive Session, only voting members of the Commissioners Court are authorized to enter into Executive Session unless otherwise and specifically authorized by the Court in accordance with law.

 

A.    CALL TO ORDER

      Greeting and Registration of Attendees

        Determination of Quorum

        Pledge of Allegiance to the United States and Texas Flags

B.     APPROVAL OF FINAL AGENDA -- The Court will consider any requests to remove items from the Consent Agenda to the Action Agenda or, to delete any item from the Miscellaneous Reports/Presentations, Consent or Action Agendas.

C.    PUBLIC COMMENTS—PRESENTATIONS OR MISCELLANEOUS REPORTS—DISCUSSION ITEMS  (No vote will be taken on any of these items)       

PUBLIC COMMENT NOTE:  Anyone wishing to address the Court during Public Comments is required to register your name on the Clerk’s registry prior to the meeting , and indicate which item or subject you wish to address.  Speakers are limited to THREEE (3) minutes maximum, and if there are more than three speakers who wish to address the same item, the Court reserves the right to limit speakers.  THE COURT CANNOT DELIBERATE OR ACT ON MATTERS NOT LISTED ON THE AGENDA.

 

NON VOTING ITEMS:

  1.  Discuss issues and options for payment and/or replacement of  GeoThermal system and compressors in Courthouse

 

D.    CONSENT AGENDA:  All items listed are considered to be routine business by the Court and

will be enacted with one motion unless any item is removed by the Court.  Inquiries for clarification, additional information or explanation are allowed, but there will be no individual deliberative action allowed or considered on an item unless a member of the Commissioners Court requests such consideration, at which time, the item will be removed from the Consent Agenda and placed on the Action Agenda.

     1.  Approve County Treasurer’s financial reports

     2.  Approve Publisher’s Certificates            

     3.  Approve Certifications and/or Education certificates

     4.  Approve monthly report of County Extension Agents

     5.  Approve Supply Bills and Expense Accounts

     6.  Approve Auditors Reports

     7.  Approve declaration of a Poulan chain saw 262-18’ for Precinct #3 as Salvage property

NOTICE OF OPEN MEETING AND AGENDA

COMMISSIONER’S COURT OF ARCHER COUNTY, TEXAS

CONTINUED:

 

 

E.     ACTION AGENDA:

All items listed below are to be deliberated and considered for approval or specific action by the Court.  If no action or approval is required or taken, the minutes will reflect as such.

 

1. Approve External Audit report for Archer County as submitted by Edgin, Parkman, Fleming & Fleming, PC.

 

            2.  Consider appointment of Doug Strange to Constable Precinct #1.

 

            3. Approve placement of letter from Zack Burket Company into Court’s minutes   and County Clerk’s archives of County records

 

            4.  Consider and/or approve options in regard to issues with Tax Abatement with

            Windthorst II LLC.

 

5. Approve Line Item transfer for invoice involving Statutory Probate                                 Judge   expenses for       PR-2009-0014 as authorized by Local Government Code     Sec. 111.010. to allow LEVY OF TAXES AND EXPENDITURE OF FUNDS           UNDER BUDGET; EMERGENCY EXPENDITURE;  BUDGET TRANSFER   which states:

 (d)  The commissioners court by order may amend the budget to transfer an amount budgeted for one item to another budgeted item without authorizing an emergency expenditure.

 

            6. Consideration of Precinct #1 purchase and payment options for used Motor

            Grader(s)

 

            7. Approve declaration of Precinct #1 1976-77 Galion A500 Motor Grader as        Surplus equipment and approval of placement on GovDeal. Com for public auction.

 

            8. Consider Committee recommendations for Personnel and Policy Manual.

           

            9.  Executive Session as authorized by Local Government Code Section     551.071 and Section 551.074.            for Personnel Matters and Consultation with             Attorney in consideration of payment of accrued vacation time

            Note:  County Attorney David Levy as legal counsel for the County           Commissioners will be authorized to attend Executive Session.

           

I, Gary W. Beesinger, Archer County Judge, do hereby certify that the above Notice of Open Meeting and Agenda of the Commissioners Court is a true and correct copy of said Notice and Agenda, and that I posted said Notice and Agenda on are the doors of the Archer County Courthouse, 100 S. Center, and the doors of the Archer County Annex, 112 E. Walnut, Archer City, Texas, places readily accessible to the general public at all times, on the 25th day of January, 2013, and said Notice remained posted continuously for at least 72 hours preceding the scheduled time of said Meeting.

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